5 Keys to the Ideal Compliance System
Updated: Feb 18
In these confusing and ever-changing times, there are some things that have remained constant. One of these is the importance of an effective compliance toolset, especially with the hiring process needing to be as efficient as possible at the moment due to demand in the education and care sectors. There is no better time than now, therefore, to ask what an ideal compliance toolset would look like. This piece will what the priorities should be, and how it is possible to have a toolset that ticks all the boxes.
1.) Make the worker do the work
In the majority of cases, the process of pre-employment checks consists of an individual chasing relevant documents from the worker, who then spends an inordinate amount of time processing and sending them off, and then having to wait for days for a result.
By making the worker, through an easy, step-by-step process, verify their own identity and documentation, the compliance process is improved in several ways. Firstly, it saves the employer time and resources, with no need to request and wait for specific documents to arrive before beginning the process. It also quickens the entire process, with over half of DBS checks conducted through our system completed within 5 working days.
2.) Have Everything in One Place
This may sound simple, but it is surprisingly common to have every confirmed check and other vital information stored in different places. This can lead to unnecessary stress when it comes to Ofsted inspections or CQC audits. However, having everything on a Cloud-based system can completely eradicate this problem. By storing everything in one place, there is no need to use up physical space for storage, and its accessibility from anywhere at any time means that a lot of the stress is alleviated when information is required during an inspection or emergency. Furthermore, by producing a detailed report on each individual worker, any information can be found with minimal delay and fuss.
3.) Make You System Flexible
Having a disjointed compliance toolset can needlessly slow down pre-employment checks. One of the most common causes of these issues is having to use different systems for different checks which do not naturally work together.
By providing bundled compliance checks based on the role, we ensure standards are met from document capture to referencing, meaning you will never miss a step. The ability for third-party integrations means that our platform can be used alongside, and with, any infrastructure you already have in place.
4.) Build Your Talent for The Future
A common issue with compliance for workers is having to re-submit forms every time a background check is needed, causing avoidable frustration. Ideally, then, a compliance toolset would have the ability to save a worker’s information and background checks. For employers who need new workers quickly, particularly in this climate, time may be of the essence when it comes to pre-employment checks.
Our Talent Pool functionality enables employers to view and engage directly with candidates who meet specific criterium, which can help speed the hiring process immeasurably. It is also possible to push workers through our platform to end-hirers, making it easier than ever to show your credentials to prospective employers.
5.) Make It Secure
Security should be the biggest concern when it comes to compliance, onboarding and pre-employment checks, and any good compliance toolset will have that at the heart of its service.
There are several ways this is done, the first of which being the identity and document verification checks we run. By using facial recognition technology and comparing this to official documentation photos, employers can be safe in the knowledge that all workers are who they say they are. Workers are also not allowed to be hired through our system unless they have passed all the necessary background and identity checks, meaning you can be safe in the knowledge that the workers you are hiring are the kind of people you want.
It is clear that an ideal compliance toolset should be efficient, beneficial to both the worker and employer, adaptable to the wide-ranging and ever-changing demands of different industries, and, above all, secure. It is indeed possible to have all of these features without the need for compromise – just book a demo to find out more.