• Tom Conlon

3 Benefits of a Cloud-Based Compliance System

Updated: Jun 1


One of the main issues HR Managers encounter, especially in high compliance industries such as care and education, is spending a disproportionate amount of time filling out the same details over and over again for different checks, and making sure you know where everything related to compliance is stored. Read on to see how a cloud-based system can help with these issues and more:

Speed


Conducting background checks on employees is a very time-intensive process for many organisations. This is especially true when there are so many different checks to conduct, and you need to be sure you conduct the right ones for the exact role the individual is going to be doing.

This is where a cloud system can be a substantial time-saver. Not only will a good cloud platform know what checks are required for specific roles in industries such as care and education, it will also save all the information that will need to be inputted so it only needs to be entered once.


This in itself can save you an awful lot of stress and time, but, with only one set of information to fill in, and changes to how Right to Work checks are conducted meaning only original copies of documents are accepted, even more time can be saved by making the candidate fill in their own information.


The streamlining of the potentially arduous process of performing background checks on employees is a key advantage of using a cloud-based system.

Organisation


One of the most stressful times for any HR leader is when you have to find relevant information and documentation quickly, whether it be for an emergency or an audit.


The very nature of a cloud-based system means everything is stored in one, permanently-accessible place. This means you know where everything is, you can access it whenever and wherever you want, and you potentially save a lot of storage space and stress.


Having everything stored online also means you do not have to wait for the paper certificate to arrive before the individual can begin working for your organisation. At a time where demand for workers in the education and care sectors is higher than ever, this seemingly small detail can save a lot of time that would otherwise be wasted just waiting for a paper certificate to arrive at your door.

Safer Recruitment with Remote Onboarding


Conducting all checks separately does not just make the compliance process longer. It also makes it more likely that discrepancies in an individual’s documents or the information they provide won’t be picked up on, meaning the recruitment process is not as water-tight and robust as it should be, particularly in high-compliance industries.


Having all the check applications linked together as a cloud platform would do means any red flags will be spotted immediately and flagged, ensuring that everyone who joins your organisation is who they say they are and piece of mind that only the right sorts of people are joining your workforce.


Particularly in this time of doing all processes remotely, it is easy to accept that safer recruitment is harder to prioritise when you have seemingly fewer resources at your disposal. Having a cloud-based system managing your pre-employment checks, however, is a simple way to make your compliance process as secure as ever.


In short, having a cloud-based platform to manage your remote onboarding process can benefit your organisation by streamlining the process in terms of its length, the number of stages involved and organisation, reducing the stress involved in making sure you are requesting the right checks for the right role, and ensuring safer recruitment in sectors where safeguarding is such a high priority.


Photo by Luke Peters on Unsplash